Create A Smart Folder In Outlook For Mac

CREATE A SMART FOLDER IN OUTLOOK ARCHIVE FILE SIZES

With a little help, you can use Smart Folders to save time and find what you want on your Mac.Most users tap just a minor fraction of an application's potential. Apple includes a few examples in the Finder, but thatвЂ™s just a starting point. Once you set them up, your computer updates the folders automatically. AppleвЂ™s Smart Folders are saved searches that show up as live folders on your Mac.

Create A Smart Folder In Outlook Archive File Sizes

Just what messages are stored in the single location are dependent upon the values you provide when creating the Smart Mailbox.Smart Folders are so useful Apple provides five different ways to create one: Choose File > New Smart Folder. Instead, Smart Mailboxes are designed to display, in a single location, messages from other mailboxes. Apple's Smart Mailboxes don't duplicate mail, artificially inflate archive file sizes or otherwise slow performance. In most Mac programs, the Smart Folder option is in the New Menu. Searching the entire hard drive for a.pdf might bring up too many results.

Other Smart Mailboxes may come in handy for tracking specific products, senders, or keywords. Existing Smart Mailboxes can be edited as easily as they can be created.Best of all, Smart Mailboxes are automatically updated whenever new messages are received that match the criteria specified for that Smart Mailbox.Mac business users may wish to create a Smart Mailbox for a specific client, project, or vendor. Type at least one character into the Search box in a Finder window.Make a mistake? Need to update a Smart Mailbox setting? That's no trouble. Use the keyboard shortcut Command+F.

Managing Smart MailboxesOnce a Smart Mailbox is created, the Smart Mailbox appears within the left-side navigation menu within Mac Mail. You can add additional drop-down menu box options simply by clicking the + icon, which adds another line to enable adding additional selections and criteria. Select the respective checkboxes if you wish to include Trash and Sent Items in the new Smart Maibox.Note that the provided drop-down menu box lists numerous selections, including From, Any Recipient, Subject, Entire Message, priority value, attachment status, and more. Navigate the provided pop-up menus and text fields to specify the criteria you wish to apply to the new Smart Mailbox.

The messages the Smart Mailbox contained, however, will remain within their original mail folder locations. So, if you accidentally create a duplicate mailbox, you can right-click the Smart Mailbox and choose delete, thereby eliminating the Smart Mailbox. Instead, the mailbox only points to those messages. You can then begin editing its settings, should you need.Keep in mind that deleting Smart Mailboxes does not delete the messages contained within the Smart Mailbox. Duplicating a Smart Mailbox makes it easier to replicate an existing mailbox, particularly if the mailbox possesses many settings, only a few of which require adjustment to specify similar behavior for another project, product, or item.Duplicate a Smart Mailbox by following these steps:The Duplicate Smart Mailbox will appear immediately. Additional accounts, such as POP3, IMAP and MobileMe/iCloud accounts, appear below the Smart Mailboxes by default.Edit a Smart Mailbox by following these steps:You can also duplicate a Smart Mailbox.

Create A Smart Folder In Outlook For Mac